- Display the Home tab of the ribbon.
- Click on the small icon at the bottom-right of the Paragraph group. Word displays the Paragraph dialog box.
- Click on the Tabs button at the bottom-left of the dialog box. Word will display the Tabs dialog box.
- Click the Clear All button.
- Click OK.
Working with tabs is a challenge for most users. Here’s a tip that will enable you to easily delete all the tab stops in a document. Press Ctrl+A. This action selects the entire current document.
Everybody is familiar with the standard PDF file format. Very few are familiar with the PDF-a format (sometimes written as PDF-A or, as PDF/A). It is a version of a PDF file that is optimized for long-term storage of the documents. This format has everything embedded in it, rather than allowing internal links to external information. A PDF/A document cannot contain the following:
The reason for these limitations is to make sure that the PDF/A file contains everything required to display the file contents in the future, regardless of how the technology may change. For further information about the PDF/A check out the link below.
Word saves documents in the regular PDF format by default. To force Word to save in the PDF/A format, you need to follow these steps:
You have a document where you have a series of whole numbers in a table column. The negative numbers have parentheses around them, such as (2,345). You are looking for a way to align the positive and negative whole numbers in a manner that allows for an "implied" right parenthesis to the right of positive numbers.
One solution, if you don't have many negative numbers, is to add a right parenthesis to the positive numbers and then format it as white text. It will take space in the document, but be invisible on the printout.
If you have many such numbers, however, then you should consider adding decimal tabs to the column. Follow these steps:
That's it; the numbers will now align in the column. Noe, there is no need for a decimal point for this to work. (Whole numbers have no decimal points.) Word still aligns the numbers correctly, assuming the existence of an implied decimal point. It even recognizes parentheses around a number as a negative sign and aligns the numbers accordingly.
If you are using the Outline view, Word will print only the heading levels you have chosen to display. This means you can print an outline for your document easily and quickly. To print a single copy of your outline, follow these steps:
The ruler appears at the top of every Word document window. The ruler is used to adjust formatting and align elements of your page. It is beneficial if you are using Word with a mouse.
Word allows you to control whether the ruler is displayed or not. To do this, first, display the View tab of the ribbon. Note the Ruler checkbox in the Show group. If the checkbox is selected, the ruler is displayed; if it is not selected, the ruler is hidden.
When you are using the mouse, Word provides several ways to select an entire paragraph. One of the easiest ways is to triple-click anywhere within the paragraph simply.
Or, you can move the mouse pointer to the left of the first character in any line of the paragraph you want to select. When you do this, the mouse pointer turns into an arrow pointing up and to the right. Now double-click with your mouse and the paragraph is selected.
If you are a keyboard short cut fan, you can select the current paragraph by pressing Ctrl+Up Arrow (this moves the insertion point to the beginning of the paragraph) and then pressing Ctrl+Shift+Down Arrow.
Word includes a handy management tool called the Selection and Visibility pane (in Word 2010) or the Selection pane (in Word 2013 and beyond). This tool is meant for working with objects in your document, particularly shapes and images. To use the tool, display the Page Layout tab of the ribbon and click the Selection Pane tool in the Arrange group. The pane appears at the right side of the document. (The Selection Pane tool is a toggle; clicking it a second time hides the pane.)
The purpose of the pane is to list all the objects on the current page. You can then use the controls in the pane to hide or display the objects or to change the order in which they appear. Assuming there are objects listed for the current page, note that there is a small icon at the right of each object's name. Click this and you alternately hide or display the object.
When you select an object in the Selection and Visibility pane Word also selects it in the document itself. With an object selected you can adjust the ordering of that object, relative to other objects on the page, by clicking the up and down buttons at the bottom-right of the pane. Ordering only has practical value if your objects overlap each other in some manner; in that case the ordering determines which object is in front of or behind the other objects.
It should be noted that the Selection and Visibility pane displays only the objects on the currently displayed page, not all the objects in the document. This means that as you scroll through the document, what is listed in the pane will necessarily change as you move from page to page.
Word provides a very easy way to combine documents, without the typical cut-and-paste routine. This is great for boilerplate text in your document. All you need to do is use the INCLUDETEXT field within a document. Follow these steps:
At the point, the specified file should appear within your document. If it doesn't (for instance, if you get an error message), then make sure you typed the document name correctly, and that you included a full path name. (You must include the full path name if the document is in a directory different from the one in which the current document is located.)