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How to Align Positive and Negative Whole Numbers in a Column

7/4/2020

 
You have a document where you have a series of whole numbers in a table column. The negative numbers have parentheses around them, such as (2,345). You are looking for a way to align the positive and negative whole numbers in a manner that allows for an "implied" right parenthesis to the right of positive numbers.

One solution, if you don't have many negative numbers, is to add a right parenthesis to the positive numbers and then format it as white text. It will take space in the document, but be invisible on the printout.

If you have many such numbers, however, then you should consider adding decimal tabs to the column. Follow these steps:

  1. Select the column containing the numbers.
  2. Make sure the column is left justified. (Display the Home tab of the ribbon and, in the Paragraph group, click the Align Text Left tool.)
  3. Click on the tab indicator at the left side of the ruler until you see the symbol for a decimal tab. (It is the only symbol that has a decimal point in it.)
  4. Drag the decimal tab to the desired position on the ruler.

That's it; the numbers will now align in the column. Noe, there is no need for a decimal point for this to work. (Whole numbers have no decimal points.) Word still aligns the numbers correctly, assuming the existence of an implied decimal point. It even recognizes parentheses around a number as a negative sign and aligns the numbers accordingly.

Alan Salmon

Julie D
7/31/2020 07:42:34 am

This is SO useful! In our Word statements, I have to remember to change the formatting for alignment any time a number changes from positive to negative (and vice-versa). I noticed that you cannot put the tab too close to the edge of the column or the numbers won't align.


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    Authors


    Ward Blatch
    Ward provides consulting and training services as the Managing Director of K2E Canada Inc. He joined K2E Canada in 2005 and is responsible for the Canadian operations of this international consulting group, which provides professional development technology education for accountants across Canada and the US. Ward lives in rural Nova Scotia and can be reached at ward@k2e.ca.

    Tommy Stephens
    Tommy is one of the shareholders in K2 Enterprises, affiliating with the Firm in 2003 and joining as a shareholder in 2017. At K2, Tommy focuses on creating and delivering content and is responsible for many of the Firm's management and marketing functions. Tommy resides in the metro Atlanta area. You may reach him at tommy@k2e.com.

    Randy Johnson
    Randy is a nationally recognized educator, consultant, and writer with over 40 years experience in Strategic Technology Planning, Accounting Software Selection, Paperless, Systems and Network Integration, Business Continuity and Disaster Recovery Planning, Business Development and Management, Process Engineering and outsourced managed services. Randy can be reached at randy@k2e.com


    Bernie Smith
    Bernie coaches businesses to develop meaningful KPIs and present their management information in the clearest possible way to support good decision making. As the owner of Made to Measure KPIs, he has worked with major organisations including HSBC, Airbus, UBS, Barclays, Credit Suisse, Lloyds and many more.

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