Microsoft Teams provides a service to collaborate with people both inside and outside your organization. Teams provides chat, secure file sharing, audio calls, video calls, and desktop sharing. Currently, Microsoft Teams is available for free. You can sign up for the service here. If you are already using Office 365, Teams is part of business and enterprise plans.
Setting up a Meeting - Bookings
Bookings is very easy for people outside your organization to set up an online meeting with you. Bookings is available with Office 365 Business and Enterprise plans. Details on setting up Bookings for your organization is available here.
Bookings will automatically create the team meeting, send the link to the person making the booking, update your calendar and, if requested, send text reminders.
Bookings will automatically create the team meeting, send the link to the person making the booking, update your calendar and, if requested, send text reminders.
Outlook
Outlook on the desktop, web, iOS and Android allow selecting Teams meeting to include the meeting link in a calendar invite automatically.
Microsoft Teams
When you are a member of a team in your organization, you can create a meeting under Calendar using the Teams desktop app or website. The options are to Meet now or New Meeting.
Clicking Meet now will open a meeting, click join to start the session. The people panel opens on the right where you can enter an email address or copy the join information for forwarding to attendees.
The New meeting button opens up a calendar invite to be completed and sent to attendees.
Join the Meeting
Clicking a meeting link will open your default web browser where you can either download the app or “Join on the web instead.” For people not currently using teams, “Join on the web instead” is the quickest option as there is nothing to download or install to join the meeting.
The web client for teams opens where an attendee clicks “Join now” to enter the meeting. Optionally you can turn on or off your camera and mic, as well as make any device configuration changes that may be required.
Teams Meeting Tips
As you start to use Teams, a couple of tips to help are:
- Do a trial run before working with people outside your organization
- A proper mic and headset dramatically improve the experience for everyone
- Video does improve communication
- To make entry to the meeting more comfortable for people outside the organization, check the meeting options link under the Join Microsoft Teams Meeting link and allow everyone to bypass the lobby.
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