K2E Canada Inc
  • Home
  • TRAINING
    • WEBINARS
    • ROAD TO EXCELLENCE ONLINE SEMINAR
    • SEMINARS
    • TECHNOLOGY CONFERENCE
    • INSTRUCTORS
  • NEWSLETTER
    • Signup
  • ABOUT
  • CONTACT
  • BLOG
  • Home
  • TRAINING
    • WEBINARS
    • ROAD TO EXCELLENCE ONLINE SEMINAR
    • SEMINARS
    • TECHNOLOGY CONFERENCE
    • INSTRUCTORS
  • NEWSLETTER
    • Signup
  • ABOUT
  • CONTACT
  • BLOG

Bring Your Team Together

11/10/2019

 
 
Picture
To learn more about Microsoft Teams while earning 2 verified CPD credits, register to attend the webinar K2's Improving Collaboration with Microsoft Teams on February 18, 2020 at 10.00am ET.
Bring your team together with Microsoft Teams, one of the best additions to the Microsoft stack in years. In this post, we will discuss how to use Microsoft’s Teams application to organize workflows, communications, and document sharing for your workgroup, department, or organization. No matter the size of your team, having all your team’s information in one place, with complete integration into your Office applications, can dramatically improve teamwork and performance.

Getting Started with Teams

Microsoft Teams is included with Office 365 Business and Enterprise subscriptions and as a limited free service. The inclusion with Office 365 means many organizations from small business to enterprise are ready to get started immediately. For those not using Office 365 you can sign up for a free account at https://products.office.com/en-us/microsoft-teams/free .

The primary differences between the free and subscription versions are:
  • Teams free is limited to 300 members per organization vs. 5,000.
  • Teams free has 10GB of shared storage and 2GB/user vs 1TB/user for the paid version.
  • The paid version of Teams offers scheduled meetings, meeting recording, additional administrative tools, usage reporting, and configurable user settings and policies.

Microsoft Teams makes a desktop app available for Windows, and mobile apps available for iOS and Android. The desktop app provides additional controls in meetings, including desktop sharing.

Microsoft Teams Communications

Teams provides a threaded and persistent chat conversation available to the team, a group or a private 1:1. To get someone’s attention, Teams allows the use of “@mention” to draw attention to a post and send alert emails to the individual or team.

For those times when a meeting is more productive than chat, Team Meetings allows for people inside and outside of the team to join an online meeting. Team Meetings supports audio, video, whiteboard, desktop app, and file sharing. Anyone with a web browser can join the meeting with a link, which can be provided via email or when scheduling a meeting.

File Sharing and Collaboration

Teams uses SharePoint Online as the backend for file sharing. This provides the security and controls over files required by your organization. Files are available from within the desktop, mobile, and web app. A persistent chat conversation relating to a file in Teams ensures the entire team is aware of what is happening with any file. Also, with the file stored in Teams, co-authoring is available using the desktop, mobile, or online apps for Word, Excel, PowerPoint, and OneNote.

For those using other cloud storage services, Teams can integrate with them. These alternative cloud storage locations include Box, Dropbox, Google Drive and ShareFile. 

People Status and Activity

Teams integration with Exchange Online allows for automatic setting of your status with easy to see icons. This allows others on the team to see if you are available for a quick meeting or chat. To make sure you keep current of activity in Teams, the app provides a count indicator of unread updates. Activity can also be viewed by individual.

Extend Teams with Apps

Apps are available to extend teams functionality of Teams. Examples of these apps include Planner, Adobe Creative Cloud, various bots, and Power BI to name but a few.

Tips

Keeping everyone on track and up to date is made easier by Teams. A couple of tips to keep in mind when starting out are:
  1. Create Teams based on security requirements of the information.
  2. Create Channels in teams to separate topics.
  3. Individuals outside the organization that you add to a Team will clearly be indicated with “guest” after their name.

Summary

Teams is one of the most exciting tools Microsoft has added in years. Under the Teams umbrella, you can collaborate and communicate with other team members quickly and easily, allowing you to get more done in less time. Further, you can easily extend your team by inviting individuals from outside your organization into the environment. And, if you are an Office 365 subscriber, there’s a good chance that you already have access to this amazing tool. But even if you don’t have access to Office 365, you can still sign up for a free account and take advantage of many Teams features. If you’re looking to maximize both individual and workgroup productivity, be sure to check out Teams today.

Comments are closed.

    Categories

    All
    2022
    Accountant
    Accounting Software
    Accounting Solutions
    Adobe
    Advisory
    AI
    Artificial Intelligence
    Automation
    Backup
    Bitcoin
    Blockchain
    Business Automation
    Business Continuity
    Business Intelligence
    Business Management
    Cloud Computing
    Collaborate
    Collaboration
    Colonial
    Computer
    COVID 19
    COVID-19
    CPA
    CRM
    Cryptocurrency
    Customer Relationship Management
    Cybersecurity
    Cyptocurrencies
    Dext
    Doc.It
    Ecommerce
    Emerging Technologies
    Entrepreneurs
    Excel
    Forecasting
    Forecast Sheet
    Google
    Grammarly
    HR
    Internal Controls
    Internal Priorities
    KPIs
    LET
    Links
    Management Reports
    Microsoft 365
    Microsoft Office 2021
    Microsoft Teams
    Office
    Office 365
    Online Shop
    Outsourcing
    Pandemic
    Paperless
    Personal Computer
    PivotTables
    Power Automate
    Power BI
    PowerPoint
    Productivity
    QuickBooks
    Quickbooks Online
    Ransomware
    Receipt Bank
    Remote Work
    RPA
    Sage 50
    Security
    Small Business
    Small Business Accounting
    Small Business Accounting Software
    Stockhistory
    Technologies
    Technology
    Tech Update
    Windows
    Windows 10
    Windows 11
    Word
    Work At Home
    Workflow
    Work From Home
    Xcm
    Zoho
    Zoho CRM

    Authors


    Ward Blatch
    Ward provides consulting and training services as the Managing Director of K2E Canada Inc. He joined K2E Canada in 2005 and is responsible for the Canadian operations of this international consulting group, which provides professional development technology education for accountants across Canada and the US. Ward lives in rural Nova Scotia and can be reached at ward@k2e.ca.

    Tommy Stephens
    Tommy is one of the shareholders in K2 Enterprises, affiliating with the Firm in 2003 and joining as a shareholder in 2017. At K2, Tommy focuses on creating and delivering content and is responsible for many of the Firm's management and marketing functions. Tommy resides in the metro Atlanta area. You may reach him at tommy@k2e.com.

    Randy Johnson
    Randy is a nationally recognized educator, consultant, and writer with over 40 years experience in Strategic Technology Planning, Accounting Software Selection, Paperless, Systems and Network Integration, Business Continuity and Disaster Recovery Planning, Business Development and Management, Process Engineering and outsourced managed services. Randy can be reached at randy@k2e.com


    Bernie Smith
    Bernie coaches businesses to develop meaningful KPIs and present their management information in the clearest possible way to support good decision making. As the owner of Made to Measure KPIs, he has worked with major organisations including HSBC, Airbus, UBS, Barclays, Credit Suisse, Lloyds and many more.

    RSS Feed

Training & Education

Webinars
Road to Excellence Online Seminar
Seminars
Conferences
Instructors

Tech News

K2E Canada's Tech Update Newsletter

More

Privacy Policy
About
Contact

K2E Canada Inc.  |  484 Scarlett Crescent  |  Burlington, ON L7L 5M2  |  (905) 633-9772
© 2023 K2E Canada Inc. ALL RIGHTS RESERVED.